Enrollment Dashboards

Relative Day Average Enrollment Comparison

Dashboard displaying the average enrollment per section based on the day relative to the start date. The purpose of this dashboard is to understand when and where students are enrolling, and question how we can ensure that we make clear the pathway in our students' educational journey. Therefore, we offer the following questions to consider when reviewing the data:

  • How do the enrollments compare to the previous terms?
  • In what areas (departments, discipline, courses) are enrollments lower compared to previous years?
  • What outreach efforts can we implement to mitigate these lower enrollments, if possible?  

 

Average Enrollment Comparison: First Day to Census

Dashboard comparing the average class enrollment from the start day to census. The purpose of this dashboard is to understand when and where the college is losing students, and develop ways to better support their educational journey. We acknowledge that students cannot succeed in a course nor complete a program unless they continue in their coursework (retention).  Therefore, please consider the following questions when reviewing the data:

  • In what areas (departments, discipline, courses) are we losing students from the start date to census date?
  • Are there retention strategies that can be used to ensure students are retained and successful in their courses?
  • What institutional barriers (lack of supports, cost of textbooks, etc.) are contributing to drops in retention from start date to census? How can we work across campus to support student retention and success?

Enrollment Schedule Development Calendar

When

What

Who

September

Review Summer FTES Report

  • Summary of FTES by Accounting Method
  • Monitor cancellations and determine if reallocation is appropriate

Cabinet (including OIEA)

Late October

Review Summer Course Offerings

  • Identify cancellations
  • Identify hours shifted from Summer to Fall/Winter/Spring

Review Fall Full-Term/8-Weeks Course Offerings

  • Identify cancellations (including categorical)
  • Identify hours shifted from Summer to Fall/Winter/Spring

Dean, VPs

November

Target Development

  • Set FTES targets and determine allocations necessary to meet those targets at the department level
  • Divisions meet once per week to review progress and consolidate allocations and targets
  • Categorical funds share proposed plan for Summer/Fall
  • Cabinet reviews progress to determine if redistribution of resources is necessary

Priority Setting

  • Cabinet meets to discuss broad priorities for the next year

Dean and Department Chairs, Cabinet

Late November

Review of FTES/Efficiency Target Progress (nearly all Fall Census should be complete)

VPs, Deans

December

Division Plan Development

  • Vice presidents create division-level plans detailing FTES targets and allocations by department
  • Cabinet meets to finalize annual division and college FTES targets and allocations
  • Communicate approved plans and priorities to Department Chairs

VPs, Cabinet

December – mid-January

Galley Development and Submission

  • Department chairs complete summer and fall galleys
  • Deans review galleys to ensure that Vice President’s parameters are met and that schedules are within allocation and likely to meet targets

 

Department Chairs and Deans

Early January

District meets with all colleges to consolidate FTES targets and set targets districtwide

District Administration and Cabinet

Mid-March - April

Review Winter Course Offerings

  • Identify cancellations
  • Identify hours shifted from Winter to Spring

Review Spring Full-Term/8-Weeks Course Offerings

  • Identify cancellations (including categorical)
  • Determine total allocation used

 

May

Annual Schedule Review (Evaluate current for future planning)

  • Cabinet meets to review current annual schedule in relation to the targets set for next year
  • Determine if targets were met using available budget, and if not, what can be improved or modified.
  • Review of FTES/Efficiency Target Progress (nearly all Spring Census should be complete)

Cabinet, Deans

May to early June
  • Department chairs complete winter and spring galleys
  • Cabinet meets to review annual FTES targets and allocation to ensure that they are still appropriate given tentative budget and the May Revise

Department Chairs, Deans, Cabinet