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CALL THE MEETING TO ORDER
Co-Chairperson, Rich Guy, called the meeting to order
at 1:15 p.m.
APPROVAL OF MINUTES:
M/S/P (Kingett/Beaulieu) to approve the minutes of April 11, 2005 as presented.
PRESIDENT'S
REPORT
Mr.
Isomoto informed the committee that Mr. Moreno was absent due to his visitation
to the mix-site campuses in Baltimore, Boston, MIT and Chicago.
Dr. Perez provided the following information on the ELAC South Gate
property:
An environmental report is currently being conducted on the property. The
adjacent area and hazard conditions are being looked at.
Mr. Isomoto mentioned that the owner of the property purchased nine additional
acres.
Mr. Senensieb asked if the community or individuals at the district level had
expressed any concern with regards to the article or if they were still in
support of our college. Dr. Perez replied that after getting in contact with
the consultant, we were informed that the college is still receiving support
from the community.
LA Times Article
EBPAC members expressed their concern pertaining to the article released on the
South Gate property.
Mr. Beaulieu commented that district leaders were very interested in knowing
whether faculty would speak regarding the article and Mr. Beaulieu answered
that there were no faculty that he was aware of planning to do so. Mr. Beaulieu
said that he was surprised after reading the article numerous times as to the
details, and expressed his concern.
In response to Mr. Beaulieu’s concerns, Dr. Perez stated that it is important
that this matter be addressed once the EIR is provided and the facts are known.
Mr. Senensieb agreed with Dr. Perez’s suggestion and said we will revisit the
issue once the EIR is obtained. Dr. Perez will follow up on the status of the
EIR.
Mr. Miramontes informed the committee that elected officials had yet not read
the article. Mr. Miramontes also announced that there will be South Gate City
Council voting tomorrow night on the MOU.
Dr. Perez noted that the city of South Gate is full of chemical plants, and the
issue of the location of our college is not unique to this one place. It is
merely the condition of the city.
FACILITIES REPORT
Mr. Johnston distributed ELAC Bond Project Highlights (week ending 4/22/05) and
gave an overview. (See attached).
Mr. Senensieb asked what was meant by “working to get it back into budget”
pertaining to the Math/Science complex. Mr. Johnston replied that the estimates
went over the curve budget amount, and as a result, the contract has to be
looked at again. This revision would take two to three weeks.
Dr. Kingett asked why the Language Arts Building project was put on hold. Mr.
Johnston replied that the Language Arts was submitted below the line, and is
under schematic design.
Mr. Beaulieu also asked what was meant by the Language Arts Building project
being put on hold, and Mr. Johnston replied that it was due to budget issues.
Mr. Isomoto replied that it was necessary for all the numbers to be relooked
at.
Mr. Beaulieu asked why, if Language Arts was put on hold, it was not discussed
at the Facilities meeting. Mr. Johnston responded that the project was put on
hold after the meeting was held. Mr. Guy commented that with the list of
projects, regardless of them being categorized, they must move on through the
schematic design, but it is also contingent on another concept based on multi
disciplinary building and possibly in viewing it with the Language Arts which
needs to be done through schematic design.
Mr. Beaulieu inquired where the temporary bungalows would be placed. Mr.
Johnston answered that they will be placed in the Northwest parking lot, a
couple at the C-bungalows, four at the Pool parking and the remainder in the
Northeast parking area.
Mr. Isomoto informed the committee that there are issues in obtaining approval
for the water model which is due on Friday. The N2 building is in jeopardy
since the fire department is requiring six thousand gallons of water pressure
to approve. Mr. Johnston took the initiative and went directly to the president
CEO of California water to assure that it got approved by Friday.
DBC REPORT
Mr. Beaulieu reported that the District Budget Committee meeting was cancelled;
therefore, there was no report.
A budget update will be available after the May revise. BUDGET UPDATE
Mr. Isomoto reported that ELAC is doing fine in terms of budget. The college
spent a $1 million less than it was projected to spend for this fiscal year.
The district has projected an ending balance of $32 million which is an
improvement compared to last year’s balance of $22 million. The May 13 revise
will determine how the budget will impact the college for the next fiscal year.
STRATEGIC PLANNING REPORT
Dr. Perez provided the following report:
Program Review
- A public notice was sent out with information on Program Review for the
following units: Escalante, Math Tutorial, MESA, Women’s P.E., Business
Administration Computer Applications and Office Technology, EOPS/CARE,
University Center, and Reprographics.
- There is a group of six to eight trained members per unit that will be
reviewing and validating. The validation committee will be meeting next week
and is working to finalize recommendations and have them forwarded to EBPAC
committee by May 23, 2005.
- A list of 15 units for the fall will be provided at the next EBPAC meeting.
In order to avoid having program review and accreditation prep being done at
the same time, the accreditation prep will be worked on after program review is
complete, which will include Ed Planning, Strategic Planning, and Self Study.
Mr. Isomoto mentioned that the work being performed by Dr. Perez will save an
enormous amount of time when it is time for the next accreditation visit.
Learning outcomes is another accreditation requirement. Anthony Samad has been
identified to be the coordinator and Dr. Perez will meet with him to discuss
what his institutional involvement will be.
Ms. Martinez reported that the equipment and software have PO numbers, thanks
to Laura Ramirez, Alba Jiron, Luis Velasquez and staff. All documentation is
checked and inputted to a computer making it possible to obtain a better record
on what is being purchased and having all equipment accounted for.
Dr. Perez clarified that the information just mentioned by Ms. Martinez is
relevant to Program Review because inventory information is requested for
Program Review.
Mr. Beaulieu stated the Ed Planning committee discussed the instituting of
English Advisory for non-English courses. There were objections made by
departments like the Social Science department, but other departments are still
planning on proceeding. At the district level, Rocky Young has expressed his
support for advisories. The district has purchased a degree audit system that
will be very helpful for students and will provide research assessment to keep
track students in terms of degree preparation. The counselors are very excited
with this purchase. Eighty percent of districts in the state are already using
this system.
WORK ENVIRONMENT COMMITTEE REPORT
Mr. Guy gave an update on the purchase of the shuttles for the DSP&S
department. There will be a total of 7 eight-passenger shuttles operating (4
green). Not all shuttles run at the same time, since they need to be charged to
operate.TECHNOLOGY REPORT
Ms. Martinez gave an overview of the minutes from the last Technology
meeting held on March 29, 2005.
- Flex Credit-Professional Handbook for 2004-2006 has been approved. A copy
will be sent out and is available on the web.
- Kerrin McMahan is the new faculty Co-chair and is also the Technology
Ambassador to the CCC conference.
- Departments in the E-3 and E-5 have three options to choose from in terms of
smart classroom computers.
- The next IT meeting is scheduled for Thursday, April 28 in the President’s
Conference room at 1:30 p.m., but the meeting might be changed due to conflict
with interviews.
- The email system has been successfully migrated to Microsoft Exchange 5.5.
- The first cascading of computers will be done. Computers are expected to be
received by the Summer 2005.
- An Ad Hoc Committee was established to keep web pages updated, which is very
critical.
- People took advantage of conference tickets that were donated by the
Electronic classrooms.
- There is a study being performed on staff and computer ratios.
Mr. Strinz asked what will happen to the old computers. Ms. Martinez responded
that they will go to I.T. and then emails will be sent out to see if anyone can
use them. The attempt is to get computers that are five years old off the
system.
Dr. Kingett asked if there are salvaged computers in the basement of the
auditorium. Mr. Guy responded yes, but that the salvaged computers are being
photographed and tagged for surplus.
Technology meetings are held on Thursdays at 1:30 p.m. in the President’s
Conference Room.
Mr. Senensieb inquired on the upgrades that appear when the computer is turned
on, and he suggested that a system be utilized where employees are not left
with the responsibility of upgrading their own computers. Mr. Mendoza replied
that there is a system (ELAC does not have it yet) that can monitor all
computers on campus and install the service packs (patches) provided by
Microsoft for MS Windows XP, MS Office, Internet Explorer, PC Clients such as
SAP, MS Outlook, antivirus as well as the installation of new applications.
This way, the individual user will not have to do it themselves or overlook
service packs all together. I.T. will provide a proposal with a time frame and
cost associated for such system in the near future.
Mr. Beaulieu reported that the district is setting up a committee composed of
faculty consultants and district people. Kerrin McMahan will be the East
representative technology advisory council for the DAS.ANNOUNCEMENT
Mr. Senensieb announced that the Foundation Scholarship Dinner will
be held on Thursday, May 19, 2005 at Steven's Steakhouse. Foundation will give
out awards, but other departments can handout their own awards. Everyone is
encouraged to participate. David Morin has established a scholarship through
monthly donations and has endowed it for math majors. Ms. Martinez and Mr.
Senensieb commended Ms. Chi on her great work. Due to Ms. Chi’s unavailability
to attend today’s meeting, Mr. Senensieb suggested that Ms. Chi be put on the
agenda for the next meeting in order for her to provide more information on the
Foundation office.
Mr. Beaulieu mentioned that there is lack of general funds and suggested that
something be done to boost up the endowment for the scholarships.
Mr. Mendoza expressed his concern with the tables in front of the doors of the
Mente Lab since it can be a safety hazard if people should be evacuated in an
emergency. Mr. Judge replied that he would come up with a solution to address
this concern. Adjournment
M/S/P to adjourn meeting at 2:10 p.m.
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