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CALL THE MEETING TO ORDER
Co-chairperson, Richard Guy, called the meeting to order at 1:13p.m.
APPROVAL OF MINUTES:
M/S/P (Moyer/Kingett) to approve the minutes of October 25, 2004, as corrected.
FACILITITES REPORT
Mike Sisson of Jacobs/Pacifica distributed “ELAC Bond Project Highlights” report (week ending 11/5/04) and gave an
overview and provided the following updates:
- Construction out in the baseball fields has been hampered due to the rain but will not require an extension.
- The E3 & E5 Multimedia Conversion is going well. The multimedia equipment will be tested out in one of the empty
classrooms to make sure it works properly.
- The K8 demolition has been advertised (prebid walk was held 11/4/04) and six different contractors have submitted
a bid for that project.
- G & K mechanical and electrical upgrades – There will be a meeting scheduled with DMJM to obtain drawing and cost estimates
review before they can advertise for bid.
- Construction on the Northwest parking lot is expected to start next week and will be the first one to be completed. That will
be advertised for two weeks. Dr. Powell inquired where students will be parking while the parking lot is under construction, and
Mr. Guy’s response was that parking will be designated in the athletic field which will be asphalted during the construction period;
therefore, there will be no impact on the number of parking spaces available.
- Performing & Fine Arts Complex is still under the design development stage and comments and suggestions that have been made by
the Art and Theatre Departments are being worked on. A/E is being prepared to be submitted to the college.
Mr. Beaulieu clarified for the record that we are looking at siting options instead of design options. This issue was discussed at
the meeting on Thursday and faculty expressed interest in north siting the building instead of south siting.
- The College selection committee will be reviewing the Statement of Qualifications for the Men’s and Women’s gym.
The shortlist selection of designers is to be completed by the end of November. The best location will be considered so that the
possibility of swing space is optimized.
Mr. Beaulieu expressed a concern as to the location of the buildings and that many of the buildings are being clamped excessively.
Mr. Beaulieu is making the suggestion to go back to the original plan in the F7 location with the Tech Center, Language Arts,
and Math/Science. The location of the Language Arts becomes now the next pivotal point. This concern has been brought to the
attention of Dr. Perez and Mr. Guy and will now be discussed with the president.
BUDGET UPDATE
Mr. Isomoto distributed “ELAC FY 2005-2006 BUDGET DEVELOPMENT CALENDAR” and gave a brief overview.
- The Budget development calendar, based on dates, has to be submitted to the district office.
- The most important date for most of us will be February 7, “Budget Prep Worksheets Due from Offices
and Divisions” which will allow less than a month to submit it to the district office.
Mr. Senensieb asked for clarification as to what is meant by “divisions” and Ms. De Ocampo responded that
“divisions” include Academic Affairs, Student Services, and Administrative Services.
Mr. Senensieb inquired on the deadline for 5-year/3-year plan Program Review (allocation requests) that has to be
submitted by each department to their Deans and Vice President. Mr. Isomoto responded that the Program reviews are
due somewhere between December 7, 2004 and February 7, 2005.
Ms. Martinez asked if the new budget sheets will provide information on the new salary and Ms. De Ocampo replied
that it will provide the projected salary and step increases.
Dr. Powell asked for clarification as to what is meant by the 3/5 Year Plan and Mr. Isomoto responded that it is the
Educational Program Review Plan
Dr. Kingett is on the Program Review Committee which makes 3-5 Year Plans, and she expressed concern with making allocation
plans that are not realistic plans. Ms. Martinez also commented that it is difficult when working with Department Chairs who
are requesting more supply money and there is a maximum amount allowed that will not permit them to obtain more money.
Mr. Isomoto informed that there is no possible way to truly match planning the budget and this is they way it is done year to year.
DBC REPORT
Daniel Judge informed the committee that the next DBC meeting will be held on December 8, 2004.
Mr. Beaulieu stated that there is a DBC item that has to be resolved as a committee here (EBPAC) as to what
tact to take with the DBC with the question “how quickly the other schools in the district should develop a three to four
percent balance” because until they do, East’s balance cannot be used (10 percent).
STRATEGIC PLANNING REPORT
Tabled.
WORK ENVIRONMENT COMMITTEE REPORT
Wendy Bass reported the following:
- The WEC created a Work Environment subcommittee which will be generating a priority list for air conditioning and the
first meeting will be held on Wednesday, November 10, 2004.
- The cost for a huge multimedia board is $1400.
- There is concern with work order getting fixed.
Mr. Guy replied that most of the work requests have been completed but just have not been signed off as completed and
are still being identified as being reviewed. Mr. Guy is will continue working to resolve that issue.
There was brief discussion amongst the committee regarding the cleaning and maintenance of the multimedia boards.
Mr. Senensieb inquired on the status of the purchase for reprographics equipment and Mr. Isomoto replied that they have a date,
next Monday, to visit a few places, other colleges, and Kinko’s for observation to better assist in the purchase of the reprographics
equipment.
PRESIDENT’S REPORT
Mr. Moreno reported the following:
- Mr. Moreno took a two week trip to the Taiwan and Malaysia in an attempt towards developing a great non-resident student
population as well as looking for other options to work with 4-year institutions and developing greater presence in those countries.
- The big issue that seems to be arising is the Calendar. There is a movement to start the Fall semester a week after Labor
Day which will be done to increase our ability to be competitive for students.
There was a discussion on how changing the start of the Fall semester would impact everyone. Mr. Moreno stated that his concern would
be that by throwing out the Winter session, it might affect the projected efforts to gather enough FTES during that Winter session.
Moyer reported that the Presidents discussed doing away with waiting list at the Cabinet meeting in conjunction with the
collection of student fees. Deadlines have been set for fees which if not paid, will result with students being dropped from their
classes. They took a vote to do away with waiting lists and set a 3-7 day time frame for students to pay the fees with the assumption
that it will make a difference.
Dr. Moyer mentioned that there is a delay with the implementation of the Project Maestro.
- One of colleges (Mission) indicated they will be running deficits this year and perhaps next year. They have asked for
assistance to be able to reduce their classified staff commitment and be able to allocate some of their overstaffing to other
schools that have openings.
ADJOURNMENT
M/S/P to adjourn the meeting at 2:25pm.
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